PONTOTOC COUNTY COMMISISONERS

PROCEEDS

December 2019

December 2, 2019

The Board of Pontotoc County Commissioners met for a regular scheduled meeting in which the time, place, and agenda were duly posted on November 26, 2019 at 301 S. Broadway, Ada, Oklahoma.

Motion by Starns, second by Roberts, to call meeting to order. All aye.

Roll call: Gary Starns-District #1 Commissioner, Danny Davis-District #2 Commissioner, Justin Roberts-District #3 Commissioner, and Tammy Brown-County Clerk were present for the meeting.

Introduction of guests: JR Grissom, Chad Letellier, Daniel Manuel, Shelley Snider, Cathleen Branscum, John Christian, and Jenny Lindsay.

Motion by Davis, second by Starns, to approve November 25, 2019 meeting minutes. All aye.

Motion by Starns, second by Davis, to open bid #6, printing of Digital Ballots for the Pontotoc County Election Board and the following bids were submitted:

Midwest Printing Company

Regular Ballots

8.5 x 14.0 inches 13.5¢

8.5 x 17.0 inches 14.5¢

8.5 x 19.0 inches 14.5¢

Absentee Ballots

8.5 x 14.0 inches 13.5¢

8.5 x 17.0 inches 14.5¢

8.5 x 19.0 inches 14.5¢

Sample Ballots

8.5 x 14.0 inches 13.5¢

8.5 x 17.0 inches 14.5¢

8.5 x 19.0 inches 14.5¢

Regular, absentee, and sample ballots will not have any additional costs for color paper (yellow, pink, and ivory). Bid prices include all charges for freight, F.O.B. with inside delivery. Exception: A shipping charge of $10.00 will be included on orders of 200 or fewer ballots.

Royal Printing Company

Regular Ballots

8.5 x 14.0 inches 13.5¢

8.5 x 17.0 inches 14.5¢

8.5 x 19.0 inches 14.5¢

Absentee Ballots

8.5 x 14.0 inches 13.5¢

8.5 x 17.0 inches 14.5¢

8.5 x 19.0 inches 14.5¢

Sample Ballots

8.5 x 14.0 inches 13.5¢

8.5 x 17.0 inches 14.5¢

8.5 x 19.0 inches 14.5¢

Regular, absentee, and sample ballots will not have any additional costs for color paper (white, yellow, pink, and ivory) and color bars (gray, black, cyan, magenta, yellow, green, dark blue, purple, orange, and brown). A shipping charge of $10.00 will be included on orders of 200 or fewer ballots. This charge will only be added if the entire county’s quantity (all entities combined for month) is ≤ 200 ballots.

Tulsa County Administrative

Services - No Bid

Motion by Starns, second by Davis, to accept the above listed submitted bids. All aye.

Motion by Starns, second by Davis, to award bid #6, printing of Digital Ballots for the Pontotoc County Election Board to Midwest Printing Company for the above listed bid. All aye.

Motion by Starns, second by Roberts, to approve utility crossing application for permit:

Chickasaw Telecommunications Services, telephone line, “A” Street and “I” Street

All aye.

Motion by Starns, second by Roberts, to approve the following VFD’s compliance documents:

a. Oil Center- Worker’s Compensation

b. Homer – Secretary’s Bond, Worker’s Compensation

c. Stonewall – Board Members, Officers, Secretary’s Bond, Worker’s Compensation, Property & Liability, Annual List of Meetings

d. Pickett – Annual List of Meetings

All aye.

Motion by Starns, second by Roberts, to approve November 2019 monthly reports:

a. Agri-Plex

b. Health Department

All aye.

Motion by Starns, second by Roberts, to approve the Sheriff’s office monthly reports:

a. September 2019

b. October 2019

All aye.

Motion by Roberts, second by Davis, to approve the Board of County Commissioners’ November 2019 monthly meeting minutes for publication. All aye.

Discussion and possible action regarding claim(s). None.

Discussion and possible action regarding transfer(s). None.

Motion by Davis, second by Roberts, to approve blanket purchase orders:

Highway 2667-2672

Fair Board 2673

General 2674-2679

All aye.

Motion by Davis, second by Starns, to approve purchase orders for payment:

FY 2019-2020 Emergency Mgmt 1212-2-2700-2005 002560 000036 SPARKLIGHT INTERNET $ 239.82 Total: $ 239.82 Fair Board 1214-4-4700-2005 002546 000102 B & S SANITATION TRASH $ 573.00 002270 000103 CINTAS CORPORATION LOC 618 UNIFORMS/MATS $ 264.35 002524 000104 O G & E UTILITIES $ 51.75 002623 000105 O G & E UTILITIES $ 2,947.98 002555 000106 STAPLES OFFICE SUPPLY $ 90.93 002624 000107 U S ALERT LLC SERVICE $ 35.99 Total: $ 3,964.00 General 0001-1-1000-1310 002548 000654 BROWN, TAMMY TRAVEL $ 73.54 Total: $ 73.54 0001-1-1000-2005 000375 000655 THYSSENKRUPP ELEVATOR CORP SERVICE $ 309.00 Total: $ 309.00 0001-1-2000-2005 002562 000656 CENTERPOINT ENERGY - ARKLA UTILITIES $ 387.94 002626 000657 O G & E UTILITIES $ 2,570.81 Total: $ 2,958.75 0001-2-0400-2005 001550 000652 IMPRIMATUR PRESS OFFICE SUPPLY $ 150.50 001716 000653 SUPER LUBE OIL CHANGE $ 501.87 Total: $ 652.37 Page 1/4 PO Warrant No. Vendor Name Purpose Amount Health 1216-3-5000-1310 002438 000140 HISAW, ELAINA TRAVEL $ 65.70 001766 000141 HOLDER, SHANNAH TRAVEL $ 213.83 002114 000142 WELCH, STACI TRAVEL $ 147.15 Total: $ 426.68 1216-3-5000-2005 002130 000143 HOME DEPOT USA INC JANITORIAL $ 265.50 002536 000144 MCGEHEE ELECTRIC LLC REPAIR $ 892.35 002127 000145 WAL MART COMMUNITY BRC OFFICE SUPPLY $ 91.74 Total: $ 1,249.59 Highway 1102-6-4100-2005 002543 000830 B & S SANITATION TRASH $ 92.00 002553 000831 M H C KENWORTH PARTS $ 628.93 002534 000832 SUMMIT TRUCK GROUP parts $ 631.11 002537 000833 U S CELLULAR UTILITIES $ 167.20 Total: $ 1,519.24 1102-6-4200-2005 002544 000834 B & S SANITATION TRASH $ 49.00 002533 000835 ADA TRUCK PARTS PARTS $ 226.31 002527 000836 BATES ELECTRONICS PARTS $ 103.96 002528 000837 BUMPER TO BUMPER PARTS $ 340.75 002371 000838 BUMPER TO BUMPER PARTS $ 165.97 002542 000839 BUMPER TO BUMPER PARTS $ 113.32 002526 000840 SHERRELL STEEL L.L.C PARTS $ 23.00 002538 000841 U S CELLULAR UTILITIES $ 129.58 Total: $ 1,151.89 1102-6-4300-2005 002545 000842 B & S SANITATION TRASH $ 45.00 002565 000843 LOCKE SUPPLY PARTS $ 12.73 002551 000844 OK DEPT OF AGRI FOOD & FORESTRY REMITTANCE $ 50.00 002549 000845 SHERRELL STEEL L.L.C PARTS $ 100.00 002625 000846 T D S TELECOM UTILITIES $ 152.12 002620 000847 TRACTOR SUPPLY PARTS $ 949.99 Total: $ 1,309.84 Page 2/4 PO Warrant No. Vendor Name Purpose Amount HIGHWAY-ST 1313-6-8041-2005 002306 000168 JENNINGS STONE ROCK $ 1,050.00 002552 000169 KENNY S PROPANE PROPANE $ 458.95 002448 000170 LOGAN COUNTY ASPHALT ROAD MATERIAL $ 2,865.04 002153 000171 NAPA OF ADA PARTS $ 337.46 001950 000172 WAL MART COMMUNITY BRC SPLY $ 149.25 Total: $ 4,860.70 JAIL-ST-NEW 1334-2-8034-2005 001603 000107 NICKERSON PLUMBING INC REPAIR $ 348.56 001604 000108 SHRED IT SERVICE $ 373.01 Total: $ 721.57 Jail-ST-OLD 1315-2-8034-2005 002561 000107 CENTERPOINT ENERGY - ARKLA UTILITIES $ 693.40 Total: $ 693.40 Rural Fire-ST 1321-2-8206-2005 001006 000122 TERRY S PEST CONTROL SERVICE $ 50.00 Total: $ 50.00 1321-2-8210-2005 002513 000123 CASCO INDUSTRIES INCORPORATED FIRE EQUIPMENT $ 288.00 Total: $ 288.00 1321-2-8212-2005 001968 000124 B & S SANITATION TRASH $ 23.00 000504 000125 NAPA OF ADA PARTS $ 237.86 001012 000126 PICKETT COUNTRY STORE FUEL $ 285.44 Total: $ 546.30 1321-2-8215-2005 001957 000127 B & S SANITATION TRASH $ 23.00 001954 000128 T D S TELECOM UTILITIES $ 95.60 Page 3/4 PO Warrant No. Vendor Name Purpose Amount Rural Fire-ST 1321-2-8215-2005 Total: $ 118.60 1321-3-8201-4130 002175 000120 OKLAHOMA STATE BANK LEASE $ 397.23 002627 000121 OKLAHOMA STATE BANK LEASE $ 397.23 Total: $ 794.46 Senior Citizen Trust 7611-3-3900-1310 002212 000158 BUTLER, MICHEAL DALE TRAVEL $ 104.86 Total: $ 104.86 7611-3-3900-2005 001890 000159 GEORGE SMITH SALVAGE SERVICE $ 90.00 002140 000160 O REILLY AUTOMOTIVE, INC. PARTS $ 11.16 001825 000161 SUPER LUBE OIL CHANGE $ 88.50 002142 000162 SUPER LUBE OIL CHANGE $ 122.46 002619 000163 U S POSTMASTER POSTAGE $ 55.00 Total: $ 367.12 SH Svc Fee 1226-2-1100-2005 001391 000189 APPLE MARKET FOOD $ 475.00 002391 000190 CINTAS CORPORATION LOC 618 UNIFORMS/MATS $ 36.51 Total: $ 511.51 Grand Total: $ 22,911.24. All aye.

Discussion regarding “new business” that was not known about or which could not have been reasonably foreseen prior to the time of posting the agenda in accordance with Title 25 O.S. § 311(A)(9). None.

Motion by Davis, second by Roberts, to adjourn. All aye.

December 4, 2019

The Board of Pontotoc County Commissioners met for a special meeting in which the time, place, and agenda were duly posted on November 26, 2019 at 301 S. Broadway, Ada, Oklahoma.

Motion by Starns, second by Roberts, to call meeting to order. All aye.

Roll call: Gary Starns-District #1 Commissioner, Danny Davis-District #2 Commissioner, Justin Roberts-District #3 Commissioner, Tammy Brown-County Clerk, and Shelley Snider-County Clerk 1^st Deputy were present for the meeting.

Introduction of guests: Debbie Ward, Dana Laxton, John Christian, Steven Crawford, Nick Thurman, Lynne Driver, and Ken Johnson.

Motion by Davis, second by Roberts, to approve Pontotoc County Public Facilities Authority Audit Draft for FYE 6-30-18 and Management Representation Letter submitted by Saunders & Associates, PLLC. All aye.

Motion by Roberts, second by Davis, to approve Engagement Letter for audit services with Saunders & Associates, PLLC in the amount of $5,700.00 for FYE 6-30-19. All aye.

Motion by Roberts, second by Davis, to approve financials provided by Urlaub & Co., PLLC. All aye.

Motion by Starns, second by Roberts, to approve payment of claims and execution of payment requisitions as follows:

a. Ken Johnson $130.00 Preparation of Warranty Deed

b. Urlaub & Co., PLLC $1,000.00 Accounting Fees Feb-May 2019

c. Urlaub & Co., PLLC $270.00 Disclosure Checklist

d. Urlaub & Co., PLLC $750.00 Accounting Fees June-Aug 2019

e. Saunders & Assoc., PLLC $5,500.00 Audit services for FYE 6-30-18

All aye.

Motion by Starns, second by Davis, to approve Warranty Deed transferring the following office properties from Pontotoc County Public Facilities Authority back to the Board of County Commissioners of Pontotoc County (5 Tracts):

a. Tract 1 Pontotoc County Justice Center (Jail)

b. Tract 2 County Clerk’s Offi ce

c. Tract 3 Sheriff’s Offi ce

d. Tract 4 Election Board & Drug Court Offi ces

e. Tract 5 District Attorney’s Offi ce

All aye.

Motion by Davis, second by Roberts, to approve the D.A. Opinion 2019-14 provided by Nicholas Thurman, Assistant D.A. of Pontotoc County concerning a portion of the excess funds from the Sales Tax Proposition passed on December 12, 2006 being used for maintaining security equipment located in the Pontotoc County Courthouse and the County Justice Center (Jail). All aye.

Motion by Roberts, second by Starns, to table the approval of the dissolution of the Pontotoc County Public Facilities Authority Trust/Trust Indenture what the proper practices and procedures for the sales tax will be and who will be responsible for them. All aye.

Motion by Starns, second by Roberts, to adjourn. All aye.

December 9, 2019

The Board of Pontotoc County Commissioners met for a regular scheduled meeting in which the time, place, and agenda were duly posted on December 5, 2019 at 301 S. Broadway, Ada, Oklahoma.

Motion by Starns, second by Roberts, to call meeting to order. All aye.

Roll call: Gary Starns-District #1 Commissioner, Danny Davis-District #2 Commissioner, Justin Roberts-District #3 Commissioner, and Tammy Brown-County Clerk were present for the meeting.

Introduction of guests: JR Grissom, Danny Manel, Chris McGill, Chad Letellier, Paula Hall, Nate Ellis, Cody Holcomb, Kevin Holland, and Nicholas Thurman.

Motion by Davis, second by Roberts, to approve December 2, 2019 meeting minutes and December 4, 2019 special meeting minutes. All aye.

Motion by Davis, second by Roberts, to rescind approval (made on November 18, 2019) of the dates to be observed as 2020 Holidays for Pontotoc County. Davis and Roberts aye. Starns abstain.

Motion by Starns, second by Davis, to approve correction to the dates to be observed as 2020 Holidays for Pontotoc County with the addition of Martin Luther King, Jr. Day-Monday, January 20, 2020. All aye.

Motion by Starns, second by Davis, to approve amendment to the Board of County Commissioners’ 2020 scheduled meeting dates. All aye.

Discussion regarding accepting the dissolution of the Pontotoc County Public Facilities Authority Trust/Trust Indenture. Motion by Roberts, second by Starns, to table accepting the dissolution of the Pontotoc County Public Facilities Authority Trust/Trust Indenture. All aye.

Discussion and possible action regarding purchasing requirements for the 2/16 portion of the sales tax proposition passed on December 12, 2006. No action.

Motion by Davis, second by Starns, to approve Resolution #20-38, Fair Board Election. All aye.

Discussion and possible action regarding possibly going out for bid and the specifi cations that would be needed for the installation of heat and air conditioning units in the Convention Center at the Agri-Plex. No action.

Motion by Starns, second by Roberts, to approve road project for District #1 on Old Highway 99 JP No. 33057(04) approved for letting with CIRB funding with Oklahoma Department of Transportation (ODOT). All aye.

Motion by Starns, second by Davis, to approve Title Sheet for District #1’s road project on Old Highway 99 JP No. 33057(04). All aye.

Motion by Starns, second by Roberts, to approve the following VFD’s compliance documents:

a. Pickett- Worker’s Compensation, Property/Liability

b. Vanoss – Worker’s Compensation, Property/Liability, Annual List of Meetings

c. Allen – Annual List of Meetings

d. Byng – Annual List of Meetings, Property/Liability

e. Francis – Annual List of Meetings

All aye.

Motion by Davis, second by Starns, to approve Pickett VFD’s Fire Tax Purchase Request:

MGMT and Enterprise Services, insurance property and physical damage, $2,352.07

All aye.

Motion by Roberts, second by Starns, to approve Stonewall VFD’s Fire Tax Purchase Requests:

a. Casco Industries, foam and nozzles, $12,710.00

b. Casco Industries, structure gear, wildland boots and gloves, $33,915.00

All aye.

Motion by Starns, second by Davis, to approve November 2019 monthly reports:

a. Election Board

b. Assessor

c. Treasurer

All aye.

Motion by Starns, second by Roberts, to enter Executive Session to discuss matters pertaining to economic development because an Executive Session is necessary to protect the confidentiality of the business pursuant to Title 25 O.S. Section 307 (C) (11). All aye.

Motion by Roberts, second by Davis, to return to Open Session. All aye.

Motion by Roberts, second by Starns, to approve December 2019 monthly appropriations: HIGHWAY .................................$303,729.36 SR CIT TRANS ............................$17,008.00 RESALE PROPERTY..................$14,093.82 LAW LIBRARY.............................. $1,933.75 COUNTY DONATIONS ..............................$- VISUAL INSPECTION ................................$- MORTGAGE TAX CERT ..................$505.00 COUNTY CLERK LIEN FEES .......$2,312.01 AGRI-PLEX ..................................$9,998.50 VICTIM RIGHTS .........................................$- PREVENTIVE CHILD ABUSE ....................$- COURT CLERK TRUST.............................$- DRUG COURT SENTENCING ...................$- 911 .............................................................$- PRESERVATION FEES .................$3,625.00 REAP .........................................................$- COURT CLERK REVOLVING .......$3,758.36 JUVENILE DRUG COURT.........................$- FLOOD PLAIN MANAGEMENT.................$- ASSESSORS REVOLVING ..............$200.00 LODGING TAX ............................$29,994.42 JAIL-ST-OLD ............................ $108,718.86 EMERGENCY MANAGEMENT...$18,682.20 DEPT OF ENVIRONMENTAL QUALITY $- HAZMAT PLANNING GRANT ....................$- COUNTY REWARD FUND .........................$- PONTOTOC CO EDUC FAC AUTHORITY $- JAIL-ST-NEW ............................. $59,869.42 EMS/AMBULANCE-ST-NEW ......$39,506.35 HIGHWAY-ST-NEW ...................$106,639.75 911-ST-NEW...............................$33,508.59 SAFETY USE TAX .......................$28,254.95 COMMISSARY ..............................$6,534.72 SHERIFF FEES ...........................$32,204.30 CDBG ........................................................$- HEALTH DEPT.................................$101.37 EXCESS RESALE ......................................$- COUNTY USE TAX .......................$6,289.03 FIRE TAX ....................................$76,930.72 COUNTY FIRE USE TAX ..............$9,560.13 TAX REFUND ............................................ $- CBRI ...........................................$40,935.99 ETR-PROJECT..........................................$- USE TX-ST-P/S ....................................$2.93 USE TX-ST-HWY M/0......................... $11.11 USE TX-CAPITAL OUTLAY..................$0.74 TOTALS ....................................$954,909.38

All aye.

Motion by Starns, second by Roberts, to approve claims: W#89Pitney Bowes1220-1-0600-2005$237.98 W#90Copelin’s Office Center1220-1-0600-2005$12.95 W#91TM Consulting 1220-1-0600-2005$1,140.00 W#92U.S. Postal Service1220-1-0600-2005 $234.00 All aye. Motion by Roberts, second by Starns, to approve transfers: 1214-4-4700-2005 to 1214-4-4700-1110 $2,000.00 1313-6-8043-2005 to 1313-6-8043-4110 $20,000.00 0001-1-1700-4110 to 0001-1-1700-2005 $3,000.00 1321-2-8214-2005 to 1321-2-8214-4110 $46,625.00 All aye. Motion by Starns, second by Davis, to approve blanket purchase orders: Highway 2750-2759 Highway St 2760-2762 Fair Board 2763-2765 General 2766-2770 SH SVC Fee 2771-2772

Public Transportation 2773-2777

All aye.

Motion by Davis, second by Roberts, to approve purchase orders for payment:

FY 19-20 Emergency Mgmt 1212-2-2700-2005 002689 000037 CRITICAL COMM REMITTANCE $ 12.65 002707 000038 SPRINT COMMUNICATIONS COMPANY UTILITIES $ 37.99 Total: $ 50.64 Fair Board 1214-4-4700-2005 002273 000108 ADA PAPER COMPANY SPLY $ 855.51 002684 000109 B & S SANITATION TRASH $ 573.00 002717 000110 TERRY S PEST CONTROL SERVICE $ 60.00 Total: $ 1,488.51 General 0001-1-1000-2005 002662 000664 CANON FINANCIAL SERVICES INC REMITTANCE $ 212.86 Total: $ 212.86 0001-1-1600-2005 002696 000667 SPARKLIGHT INTERNET $ 88.94 002383 000668 STAPLES OFFICE SUPPLY $ 1,228.95 002695 000669 U S POSTMASTER POST OFFICE BOX FEE $ 134.00 Total: $ 1,451.89 0001-1-1700-1310 002108 000665 OWENS, JAMES M. TRAVEL $ 212.86 002109 000666 RHODES, FREDDIE E. TRAVEL $ 212.28 Total: $ 425.14 0001-1-2000-2005 002690 000670 ADA CITY UTILITIES UTILITIES $ 359.66 002709 000671 ADA CITY UTILITIES UTILITIES $ 506.91 002661 000672 CANON FINANCIAL SERVICES INC REMITTANCE $ 140.33 002686 000673 P E C UTILITIES $ 25.00 Total: $ 1,031.90 PO Warrant No. Vendor Name Purpose Amount General 0001-1-2200-2005 002664 000674 CANON FINANCIAL SERVICES INC REMITTANCE $ 92.69 002710 000675 SPARKLIGHT INTERNET $ 89.73 002702 000676 U S POSTMASTER POSTAGE $ 970.00 Total: $ 1,152.42 0001-2-0400-2005 002384 000658 ADA FEEDCENTER FOOD $ 14.00 002718 000659 U S POSTMASTER POST OFFICE BOX FEE $ 92.00 Total: $ 106.00 0001-5-0900-1310 001702 000660 ARNOLD, JAMES L. TRAVEL $ 106.40 002249 000661 KELLEY, JANNA L EDWARDS TRAVEL $ 152.70 002250 000662 WALKER, BECKY TRAVEL $ 257.70 002276 000663 TEACHEY, KIMBERLYN D. TRAVEL $ 206.55 Total: $ 723.35 Health 1216-3-5000-1310 002115 000146 LINDSAY, JENNY TRAVEL $ 43.00 Total: $ 43.00 1216-3-5000-2005 002303 000147 ADA SALES & RENTAL RENT $ 206.00 002531 000148 COLE PARMER INSTRUMENT COMPAN SPLY $ 79.70 002126 000149 STANDLEY SYSTEMS SPLY $ 265.65 001742 000150 STAPLES OFFICE SUPPLY $ 487.36 002121 000151 STAPLES OFFICE SUPPLY $ 495.80 002603 000152 WAL MART COMMUNITY BRC SPLY $ 44.92 Total: $ 1,579.43 1216-3-5000-4110 002598 000153 UMB BANK CORP TRUST & ESCROW S REMITTANCE $ 24,323.65 Total: $ 24,323.65 Highway PO Warrant No. Vendor Name Purpose Amount Highway 1102-6-4100-2005 002681 000848 B & S SANITATION TRASH $ 46.00 002657 000849 MILLIE VANCE INC REMITTANCE $ 1,000.00 002685 000850 P E C UTILITIES $ 703.88 001688 000851 SABER TRANSPORTATION SUPPORT DRUG TEST $ 35.00 Total: $ 1,784.88 1102-6-4200-2005 002692 000852 BATES ELECTRONICS PARTS $ 100.00 002693 000853 BUMPER TO BUMPER PARTS $ 107.99 002535 000854 DIRECT DISCOUNT TIRE TIRES $ 792.94 001913 000855 FRYE BROTHERS CONST ROAD MATERIAL $ 615.00 002566 000856 JENNINGS STONE ROAD MATERIAL $ 780.00 002682 000857 B & S SANITATION TRASH $ 49.00 002658 000858 MILLIE VANCE INC REMITTANCE $ 1,000.00 002687 000859 P E C UTILITIES $ 574.58 002680 000860 RURAL WATER DIST #8 UTILITIES $ 40.07 002563 000861 WARREN CAT PARTS $ 218.86 000555 000862 WARREN CAT PARTS $ 153.44 Total: $ 4,431.88 1102-6-4200-4110 002654 000863 D & D TRUCK SALES INC VEHICLE $ 17,500.00 Total: $ 17,500.00 1102-6-4300-2005 002683 000864 B & S SANITATION TRASH $ 45.00 002476 000865 CINTAS CORPORATION LOC 618 UNIFORMS/MATS $ 178.55 002027 000866 DOUBLE D AUTOMOTIVE REPAIR $ 322.79 002367 000867 FITTSTONE INC ROAD MATERIAL $ 7,964.14 002660 000868 GREAT PLAINS KUBOTA PARTS $ 558.98 002564 000869 HISLE BROS. INC. PARTS $ 125.35 002529 000870 HOOTEN OIL CO. FUEL $ 1,684.24 002246 000871 MARTIN MARIETTA MATERIALS INC ROAD MATERIAL $ 4,672.38 002659 000872 MILLIE VANCE INC REMITTANCE $ 1,000.00 002666 000873 O G & E REMITTANCE $ 102.13 002711 000874 OK DEPT OF AGRI FOOD & FORESTRY REMITTANCE $ 600.00 002369 000875 O REILLY AUTOMOTIVE, INC. PARTS $ 227.79 002672 000876 RHYNES SURPLUS PARTS $ 1,950.00 002688 000877 ROFF PUBLIC WORKS AUTHORITY UTILITIES $ 30.44 002706 000878 STONEWALL PUBLIC WORKS AUTH. UTILITIES $ 71.94 002370 000879 WAL MART COMMUNITY BRC PARTS $ 149.72 002479 000880 WARREN CAT PARTS $ 473.86 002056 000881 WYCHE QUARRY ROAD MATERIAL $ 950.00 PO Warrant No. Vendor Name Purpose Amount Highway Total: $ 21,107.31 HIGHWAY-ST 1313-6-8041-2005 002655 000173 BATTERY CENTER PARTS $ 45.00 002244 000174 CINTAS CORPORATION LOC 618 UNIFORMS/MATS $ 707.61 002547 000175 HOOTEN OIL CO. FUEL $ 3,611.31 002621 000176 LOGAN COUNTY ASPHALT ROAD MATERIAL $ 2,848.52 002228 000177 NORTH TEXAS NATURAL SELECT MAT ROAD MATERIAL $ 1,649.71 Total: $ 8,862.15 1313-6-8042-2005 002152 000178 DOLESE BROS ROAD MATERIAL $ 2,280.16 002485 000179 JENNINGS STONE ROAD MATERIAL $ 2,225.00 Total: $ 4,505.16 JAIL-ST-NEW 1334-2-8034-2005 002172 000109 TURN KEY HEALTH CLINICS LLC SPLY $ 13,234.38 Total: $ 13,234.38 Lodging-ST 1302-8-3100-4110 002516 000078 DEPENDABLE HEAT & AIR INC HEAT & AIR $ 6,813.00 Total: $ 6,813.00 Resale 1220-1-0600-2005 002663 000089 PITNEY BOWES OFFICE SUPPLY $ 237.98 002703 000090 COPELINS OFFICE CENTER OFFICE SUPPLY $ 12.95 002704 000091 TM CONSULTING INC SERVICE $ 1,140.00 002705 000092 U S POSTMASTER POST OFFICE BOX FEE $ 234.00 Total: $ 1,624.93 Rural Fire-ST PO Warrant No. Vendor Name Purpose Amount Rural Fire-ST 1321-2-2700-2005 002656 000129 STEPHANIE DELFRATE SPLY $ 210.00 Total: $ 210.00 1321-2-8206-2005 001972 000130 P E C UTILITIES $ 35.42 001517 000131 TERRY S PEST CONTROL SERVICE $ 25.00 Total: $ 60.42 1321-2-8212-2005 002411 000132 A T & T MOBILITY UTILITIES $ 33.50 002409 000133 ADA CITY UTILITIES UTILITIES $ 24.30 002412 000134 B & S SANITATION TRASH $ 23.00 002408 000135 P E C UTILITIES $ 43.69 Total: $ 124.49 1321-2-8215-2005 002398 000136 B & S SANITATION TRASH $ 23.00 002397 000137 P E C UTILITIES $ 87.01 Total: $ 110.01 1321-2-8216-2005 002403 000138 P E C UTILITIES $ 42.30 Total: $ 42.30 SH Svc Fee 1226-2-0400-2005 002274 000191 ADA VETERINARY CLINIC REMITTANCE $ 221.48 001719 000192 FIVE STAR OFFICE SUPPLY 02 OFFICE SUPPLY $ 641.22 001940 000193 NAPA OF ADA PARTS $ 391.96 002339 000194 PROFORMA B O S S OFFICE SUPPLY $ 2,432.05 002318 000195 SMITH COLLISION REPAIR $ 598.66 001937 000196 VERSATILE NETWORKS SPLY $ 376.00 Total: $ 4,661.37 1226-2-1100-2005 001945 000197 CULLIGAN SERVICE $ 378.65 Total: $ 378.65 PO Warrant No. Vendor Name Purpose Amount Grand Total: $ 118,039.72. All aye.

Discussion regarding “new business” that was not known about or which could not have been reasonably foreseen prior to the time of posting the agenda in accordance with Title 25 O.S. § 311(A)(9). None.

Motion by Starns, second by Roberts, to adjourn. All aye.

December 9, 2019

The Board of Pontotoc County Commissioners met for a special meeting in which the time, place, and agenda were duly posted on December 5, 2019 at 301 S. Broadway, Ada, Oklahoma.

Motion by Davis, second by Starns, to call meeting to order. All aye.

Roll call: Gary Starns-District #1 Commissioner, Danny Davis-District #2 Commissioner, Justin Roberts-District #3 Commissioner, and Tammy Brown-County Clerk, were present for the meeting.

Introduction of guests: Carla Bonner, David Russell, Jerod Wilkins, Brandon Dudgeon, Ricky Taylor, Ricky Arce, Bill Swain, Aaron Finley, Shon Richardson, Bobby Kennish, and Shelley Snider.

The BOCC had three separate question and answer sessions with the following three engineering firms in order to determine the selection of an engineering firm to provide engineering services for Lightning Ridge Road project, JP No. 34491(04), for Pontotoc County District #2 and District #3:

a. EST

b. Cardinal Engineering

c. CEC Corporation

Motion by Roberts, second by Davis, to adjourn. All aye.

December 16, 2019

The Board of Pontotoc County Commissioners met for a regular scheduled meeting in which the time, place, and agenda were duly posted on December 12, 2019 at 301 S. Broadway, Ada, Oklahoma.

Motion by Starns, second by Roberts, to call meeting to order. All aye.

Roll call: Gary Starns-District #1 Commissioner, Danny Davis-District #2 Commissioner, Justin Roberts-District #3 Commissioner, and Tammy Brown-County Clerk were present for the meeting.

Introduction of guests: JR Grissom, Millie Vance, Nicholas Thurman, Keressa Compton, Danny Manuel. John Christian, Chad Letellier, and Chris McGill.

Motion by Roberts, second by Davis, to approve December 9, 2019 meeting minutes and December 9, 2019 special meeting minutes. All aye.

Motion by Starns, second by Roberts, to approve to enter Public Hearing, TOPIC: Final Performance Report on FY 17 CDBG #17006 Road Projects. All aye.

Millie Vance reported that each district completed their road projects and received their funding:

District #1 County Road 1500 $50,000.00

District #2 County Road 3470 $50,000.00

District #3 County Road 3460 $50,000.00

Per Millie FY 17 CDBG #17006 is now ready to be closed out.

Motion by Davis, second by Starns, to approve to close Public Hearing. All aye.

Motion by Davis, second by Starns, to approve Resolution #20-39, close-out approving and accepting Community Development Block Grant (CDBG) Road Project #17006 as completed and authorizing the BOCC Chairman to sign close-out documents. All aye.

Motion by Davis, second by Roberts, to approve authorizing the Pontotoc County Rural Water District (RWD) #8 to advertise for bids for the FY 2019 CDBG #17526 Water Line Extension Project. All aye.

Motion by Davis, second by Starns, to approve Resolution #20-40, selecting EST as the engineering firm for the Lightning Ridge Road project, JP No. 34491(04). All aye.

Motion by Roberts, second by Davis, to approve Resolution #20-41, termination and dissolution of the Pontotoc County Public Facilities Authority Trust/Trust Indenture. All aye.

Motion by Roberts, second by Starns, to table purchasing requirements for the 2/16 portion of the sales tax proposition passed on December 12, 2006. All aye.

Motion by Davis, second by Roberts, to approve Resolution #20-42, posting speed limit signage (25 mph) on a portion of County Road 3520 and County Road 1520 off of Highway 3W, also known as Landfill Road. All aye.

Motion by Davis, second by Roberts, to approve Resolution #20-43, Oil Center VFD disposing of equipment/transferring to Homer VFD:

a. Chief truck bed with tank & pump, 62-OCVF-354-01

b. Winco generator, 62-OCVF-417-01

All aye.

Discussion regarding request to the District Attorney to ask/demand audit of CED #4 from the office of State Auditor & Inspector pursuant to 74 O.S. 212 (H). Danny Davis, District #2 Commissioner, explained his concerns with CED #4. He feels there is not enough time spent on projects and engineering and too much time spent on the sign shop. The concerns and questions that are presented at the meetings are either not heard or not addressed. There needs to be an audit. Motion by Davis, second by Starns, to request the District Attorney to ask/demand audit of CED #4 from the office of State Auditor & Inspector pursuant to 74 O.S. 212 (H). Davis and Starns aye. Roberts oppose.

Discussion regarding the Pontotoc County Tourism Association (PCTA) Board’s recommendation for the following events to be reimbursed for advertising with tourism funds:

a. Bertha Frank Teague Event - $3,500.00

b. Pontotoc County Coon Hunters Association/Battle of the Breeds Event - $700.00

Motion by Roberts, second by Starns, to table Hotel Motel Tax Purchase Request for PCTA:

a. Bertha Frank Teague Event, reimbursement for event advertisement, $3,500.00

All aye.

Motion by Starns, second by Roberts, to approve Hotel Motel Tax Purchase Request for PCTA:

b. Pontotoc County Coon Hunter’s Association/Battle of the Breeds Event, reimbursement for event advertisement, $700.00

All aye.

Discussion regarding possibly going out for bid and the specifications that would be needed for the installation of heat and air conditioning units in the Convention Center at the Agri-Plex. The BOCC instructed JR Grissom, Agri-Plex manager, to have specifications ready the next BOCC meeting as an agenda item for approval. Motion by Roberts, second by Starns, to table. All aye.

Motion by Starns, second by Roberts, to approve the following VFD’s compliance documents:

a. Happyland - Worker’s Compensation, Property/Liability, Annual List of Meetings