Pontotoc County Commissioners
October 2018
October 1, 2018
The Board of Pontotoc County Commissioners met for a regular scheduled meeting in which the time, place, and agenda were duly posted on September 27, 2018 at 301 S. Broadway, Ada, Oklahoma. Gary Starns, Danny Davis, Justin Roberts, and Tammy Brown were present for the meeting.
The following guests attended: JR Grissom, Travis Rhynes, Queston Hill, LaVonda Jones, Karen Dunnigan, Jay Owens, Angie Dean, Chad Letellier, James Lampkin, and Amanda Burris.
Motion by Starns, second by Davis, to approve September 17, 2018 meeting minutes and table September 24, 2018 special meeting minutes. All aye.
Machill Construction and Vision Bank of Ada representatives stated they want to install an ATM Banking Machine in Latta and that it is not in Planning and Zoning.
Motion by Roberts, second by Starns, tao table Resolution #19-18, intergovernmental service agreement between Pontotoc County and the City of Ada regarding the detention and care of persons arrested and taken into custody by City law enforcement officers, due to Sheriff John Christian wanting to make changes. Angie Dean with the City of Ada is going to get with John regarding the changes. All aye.
Motion by Starns, second by Roberts, to approve Resolution #19-21, District #1 disposing of equipment:
Inventory #62-1-238-04 D e l l Optiplex Computer serial #X16-96076
Inventory #62-1-238-05 D e l l Vostro Computer serial #3N595P1
Items junked.
All aye.
Motion by Roberts, second by Starns, to approve Resolution #19-25, Commissioners’ office declaring surplus:
Inventory #62-D-239-06 Canon Copier/Printer/Fax serial #LYD52676
Sixty month lease is up with Miller Office Equipment and an upgrade is available at no additional cost.
All aye.
Motion by Roberts, second by Starns to let bid #7, six month bid on various items for road maintenance, construction, and asphalt recycling (January 1, 2019 – June 30, 2019). All aye.
Motion by Roberts, second by Starns, to approve Pontotoc County 2018-2019 Estimate of Needs and Financial Statement of the Fiscal Year 2017-2018. All aye.
Motion by Starns, second by Roberts, to approve Pontotoc County Board of Health 2018-2019 Estimate of Needs and Financial Statement of the Fiscal Year 2017-2018. All aye.
Motion by Starns, second by Davis, to approve the following pipeline crossing application for permit:
Magellan Pipeline pipeline for gas Section 28T5N R8F SW/4 NW/4-District #1
All aye.
Motion by Starns, second by Roberts, to approve the following utility crossing application for permit:
Hunter Super Techs water hydrant Ada Baptist Temple Church
All aye.
Motion by Roberts, second by Starns, to approve ZLODGE request to Claborn Welding in the amount of $22,000.00. All aye.
Motion by Roberts, second by Starns, to approve Union Valley VFD workers’ comp insurance compliance document. All aye.
Motion by Roberts, second by Starns, to approve Call-A-Ride Fire Tax Purchase Request: Latta Truck and Travel fuel $1,000.00
All aye.
Motion by Starns, second by Roberts, to approve Allen VFD Fire Tax Purchase Request: Casco Industries red lights with mounts $588.00
All aye.
Motion by Roberts, second by Starns, to approve Union Valley VFD Fire Tax Purchase Request:
Chief Fire and Safety desk top charger$4,500.00 Sign Source decals $2,104.80
All aye.
Motion by Roberts, second by Starns, to approve amendment to Union Valley VFD Fire Tax Purchase Request:
B&S Sanitation, LLC trash servicefrom $20.00 to $23.00
All aye.
Approved transfers: 1321-2-8203-2005 to 1321-2-8203-4110,,,,,, $588.00 1321-2-8215-2005 to 1321-2-8215-4110,,,,,, $4,500.00 1321-2-8215-2005 to 3121-2-8215-4110,,,,,, $2,104.80 Approved blanket purchase orders:
Highway..................................1661-1670
USE TAX.................................1671-1674 General......................................1675-1682
Fair Board...............................1683-1693
Emergency Managem1694-1697
SH Comm.........................................1698
Donation..................................1699-1701
SH Fee.............................................1702
Public Health...........................1703-1707
Rural Fire.........................................1716
Approved purchase orders for payment: SHERIFF FEES: 586, MOTOROLA SOLUTIONS INC, 167532.28, SPLY; 2018-2019 Donations: 51, FIVE STAR OFFICE SUPPLY 02, 806.87, SPLY; 52, SHRED-IT, 353.82, SPLY; 53, TURN KEY HEALTH CLINICS LLC, 659.78, SPLY; Emergency Mgmt: 26, CABLE ONE, 201.65, INTERNET; 27, LETELLIER, CHAD JAMES, 204.00, TRAVEL; Fair Board: 64, O G & E, 5514.02, UTILITIES; 65, OK TAX COMMISSION, 31.50, TAG; 66, TRI STATE FIRE & SECURITY, 995.00, SPLY; 67, U S ALERT LLC, 35.99, REMITTANCE; General: 404, THOMSON WEST, 320.96, SPLY; 405, RHYNES SURPLUS, 123.95, SPLY; 406, A T & T, 164.68, PHONE; 407, CABLE ONE, 80.24, UTILITIES; 408, O S U COOP EXTENSION SERV, 8586.00, PERSONNEL; 409, RENAISSANCE HOTEL, 558.00, HOTEL; 410, ADA, CITY OF, 2700.00, REMITTANCE; 411, CENTERPOINT ENERGY - ARKLA, 304.22, UTILITIES; 412, EASTERN OKLA YOUTH SERVICES, 2610.99, JUV DET; 413, O G & E, 717.45, UTILITIES; 414, SAC & FOX NATION JUV DET CTR, 907.73, JUV DET; 415, YOUTH SERVICES OF BRYAN CO, 787.00, JUV DET; 416, MILLER OFFICE, 42.90, MAINT; Health: 71, CUMMINS SOUTHERN PLAINS, 945.00, SPLY; 72, HOME DEPOT CREDIT SERVICES, 189.12, SPLY; 73, UMB BANK CORP TRUST & ESCROW SER, 16724.26, REMITTANCE; Highway: 396, ADA TRUCK PARTS, 1085.35, PARTS; 397, BRASHEARS TRUCKING LLC, 5656.59, HAULING; 398, CINTAS CORPORATION LOC 618, 522.00, SPLY; 399, DOLESE BROS, 6579.51, ROAD MATERIAL; 400, ERGON ASPHALT AND EMULSIONS, 2176.24, ROAD MATERIAL; 401, HOOTEN OIL CO., 241.44, SPLY; 402, NAPA OF ADA, 20.83, PARTS; 403, O REILLY AUTOMOTIVE, INC., 381.91, SPLY; 404, O REILLY AUTOMOTIVE, INC., 246.44, PARTS; 405, SPENCER MACHINE WORKS, 33.72, REPAIR; 406, WAL MART COMMUNITY BRC, 93.76, SPLY; 407, OMES STATE SURPLUS, 5000.00, VEHICLE; 408, SOUTHERN OKLA TRUCK REPAIR INC, 1167.95, REPAIR; 409, THOMAS MARTIN, 1761.00, REPAIR; 410, WARREN CAT, 279.30, PARTS; 411, ROBERTS, JUSTIN, 881.23, TRAVEL; 412, RENAISSANCE HOTEL, 279.00, HOTEL; 413, A T & T, 61.29, UTILITIES; 414, BETTER BARNS, 3391.50, MATERIAL; 415, T D S TELECOM, 147.38, UTILITIES; Jail-ST-OLD: 70, CENTERPOINT ENERGY - ARKLA, 741.87, UTILITIES; 71, GUDERIANS, 10651.55, SPLY; ML Fee: 10, COMPTON, KERESSAANN, 68.56, TRAVEL; Rural Fire-ST: 68, ADA TIRE CENTER INC, 125.00, TIRES; 69, STOLZ TELECOM, 289.10, SPLY; 70, STOLZ TELECOM, 705.60, SPLY; 71, T D S TELECOM, 93.33, REMITTANCE; Senior Citizen Trust: 91, ADA CITY UTILITIES, 124.84, UTILITIES; 92, ADA TIRE CENTER INC, 125.00, TIRES; 93, B & S SANITATION, 49.00, TRASH; 94, CABLE ONE, 180.00, INTERNET; 95, CENTERPOINT ENERGY - ARKLA, 40.08, UTILITIES; 96, O REILLY AUTOMOTIVE, INC., 24.40, PARTS; SH Svc Fee: 63, RHOADS, BRENT, 6.48, TRAVEL; 64, SMITH, SAM, 195.00, SPLY; 65, TIP TOP CLEANERS, 12.00, SPLY; 66, VERISON, 841.89, PHONE; Use-ST: 118, O C I, 1431.98, SPLY; 119, O REILLY AUTOMOTIVE, INC., 27.11, PARTS; 120, HOOTEN OIL CO., 5374.23, FUEL; 121, WARREN CAT, 1133.41, REPAIR; 122, ADA TRUCK PARTS, 170.51, SPLY; 123, DOUBLE D AUTOMOTIVE, 592.11, REPAIR; 124, FITTSTONE INC, 509.69, ROAD MATERIAL; 125, HALL S AUTO, 1099.86, SPLY;”
Approved September 2018 monthly reports:
Agri-Plex
Business still pending:
Chad Letellier with Emergency Management submitted FY 18 Emergency Management Program Grant Request for payment for Fourth Quarter. Letellier also presented the Notice of Pontotoc County Emergency Operations Plan to be updated and revised as required.
Motion by Roberts, second by Starns, to adjourn. All aye.
October 8, 2018
The Board of Pontotoc County Commissioners met for a regular scheduled meeting in which the time, place, and agenda were duly posted on October 4, 2018 at 301 S. Broadway, Ada, Oklahoma. Gary Starns, Danny Davis, and Tammy Brown were present for the meeting.
The following guests attended: JR Grissom, Chad Letellier, Shelley Snider, Queston Hill, and John Christian.
Motion by Starns, second by Davis, to approve September 24, 2018 special meeting minutes. Starns and Davis aye.
Motion by Davis, second by Starns, to approve construction of ATM Banking Machine in Latta. Davis and Starns aye.
Motion by Davis, second by Starns, to table Resolution #19-18, intergovernmental service agreement between Pontotoc County and the City of Ada regarding the detention and care of persons arrested and taken into custody by City law enforcement officers. Davis and Starns aye.
Motion by Starns, second by Davis, to table Resolution #19-26, Memorandum of Understanding between Pontotoc County and the City of Ada for Edward Byrne Memorial Justice Grant. Sheriff John Christian is opposed. Starns and Davis aye.
Motion by Starns, second by Davis, to approve Resolution #19-27, Commissioners’ office disposing of equipment: 62-D-239-06. Starns and Davis aye.
Motion by Starns, second by Davis, to table utility crossing application for permit submitted by Landrum LLC until Commissioner Roberts can review since road crossing would be in his district. Starns and Davis aye.
Motion by Davis, second by Starns, to approve amendment to Pickett VFD Fire Tax Purchase Request:
B&S Sanitation trash service
from $40.00 to $23.00
Davis and Starns aye.
Motion by Starns, second by Davis, to approve Fitzhugh VFD Fire Tax Purchase Request:
O’Reilly’s Auto Parts brake pads and rotors$300.00 Great Plain Kubota weed eater, (2) chainsaws $911.96
and leaf blower
Starns and Davis aye.
Approved claims:
W#66 Renaissance Hotel 1220-1-0600-1310 $186.00
W#67 Chaney Lawn 1220-1-0600-2005 $75.00
W#68 Chaney Lawn 1220-1-0600-2005 $75.00
W#69..................................Chaney Lawn 1220-1-0600-2005.............................$75.00
W#70..................................Chaney Lawn 1220-1-0600-2005.............................$75.00
W#71..................................Chaney Lawn 1220-1-0600-2005.............................$75.00
W#72..................................Chaney Lawn 1220-1-0600-2005.............................$75.00
W#73..................................Chaney Lawn 1220-1-0600-2005.............................$75.00 Approved transfer:
1321-2-8206-2005 to 1321-2-8206-4110 $911.96 Approved blanket purchase orders: Highway................................1771-1781 USE TAX........................................ 1782 General.................................1783-1790 SH SV Fee............................1791-1796 Donation................................1797-1799 Jail Old St....................................... 1800 Public Health.................................. 1801 Rural Fire.......................................1809
Approved purchase orders for payment: ZFIRETAX: 330, HEAVYBUILT MANUFACTURING, 10300.00, SPLY; 2018-2019 Crt Clk Revolving: 17, TREAT S SOLUTIONS, 253.33, JANITORIAL; Donations: 54, ADA PAPER COMPANY, 1005.89, SPLY; 55, CINTAS CORPORATION LOC 618, 41.88, UNIFORMS/MATS; 56, GALLS INCORPORATED, 119.91, UNIFORMS/MATS; 57, XEROX CORPORATION, 1062.47, COPIER; 58, WOLFGANG CANINE SERVICES, 3043.68, SPLY; 59, KEMPER REFRIGERATION, 117.00, SPLY; Emergency Mgmt: 28, O F M A, 25.00, REMITTANCE; 29, O F M A, 50.00, REMITTANCE; 30, CRITICAL COMM, 11.90, UTILITIES; 31, SALLEE, SHANE, 594.20, MATERIAL; 32, STAPLES, 339.98, SPLY; Fair Board: 68, ADA FEEDCENTER, 20.00, SPLY; 69, ADA PAPER COMPANY, 266.18, SPLY; 70, CINTAS CORPORATION LOC 618, 218.71, UNIFORMS/MATS; 71, FRYE BROTHERS CONST, 725.00, SPLY; 72, GREAT PLAINS KUBOTA, 27.84, PARTS; 73, J B LUMBER, 288.51, SPLY; 74, LATTA TRUCK & TRAVEL, 375.15, FUEL; 75, LOCKE SUPPLY, 437.02, SPLY; 76, MEAD LUMBER DO-IT CENTER, 121.77, SPLY; 77, RHYNES SURPLUS, 94.95, SPLY; General: 417, COPS PRODUCTS LLC, 100.68, SPLY; 418, GALLS INCORPORATED, 262.99, SPLY; 419, KELLEY, JANNA L EDWARDS, 1116.06, TRAVEL; 420, MCDANIEL, JUSTIN T, 264.85, TRAVEL; 421, WALKER, BECKY, 223.96, TRAVEL; 422, J P COOKE CO, 106.91, OFFICE SUPPLY; 423, ADA, CITY OF, 350.00, REMITTANCE; 424, ADA PAPER COMPANY, 700.51, SPLY; 425, ALLEN ADVOCATE, 1047.60, PUBLICATION; 426, BROKEN ARROW ELECTRIC SUPPLY INC, 97.91, SPLY; 427, CANON FINANCIAL SERVICES INC, 139.78, LEASE; 428, CHANEY LAWN CARE & LAND SCAPING, 75.00, SPLY; 429, CINTAS CORPORATION LOC 618, 114.09, SPLY; 430, COMMERCIAL ROOFING, 3160.00, ROOF; 431, J B LUMBER, 38.00, SPLY; 432, J B LUMBER, 584.97, SPLY; 433, O G & E, 4557.56, UTILITIES; 434, P E C, 28.33, UTILITIES; 435, TERRY S PEST CONTROL, 140.00, SERVICE; 436, HOME DEPOT CREDIT SERVICES, 161.77, SPLY; 437, TREAT S SOLUTIONS, 288.73, SPLY; Health: 74, PHELPS, MARK, 70.78, TRAVEL; 75, ROE, BECKY, 124.79, TRAVEL; 76, REED, JACQUELINE, 81.31, TRAVEL; 77, BEMAC SUPPLY, 34.76, SPLY; 78, O C I, 446.20, SIGNS; 79, QUILL CORP., 466.64, OFFICE SUPPLY; 80, STANLEY SYSTEMS, 274.87, SPLY; Highway: 416, BUMPER TO BUMPER, 357.24, PARTS; 417, HOOTEN OIL CO., 5474.44, FUEL; 418, MIDWEST DRUG, 170.00, REMITTANCE; 419, P E C, 624.71, UTILITIES; 420, PREMIER LOCATIONS, 94.97, PHONE; 421, RED ROCK PIT, 1490.68, ROAD MATERIAL; 422, SETH WADLEY CHEVROLET, 148.29, PARTS; 423, SUMMIT TRUCK GROUP, 93.21, PARTS; 424, SUPER LUBE, 54.09, OIL CHANGE; 425, TRACTOR SUPPLY, 161.93, SPLY; 426, WAL MART COMMUNITY BRC, 62.53, SPLY; 427, WYCHE QUARRY, 1500.00, MATERIAL; 428, ADA TRUCK PARTS, 673.42, PARTS; 429, BUMPER TO BUMPER, 338.99, PARTS; 430, MIDWEST DRUG, 115.00, REMITTANCE; 431, RURAL WATER DIST #8, 37.91, UTILITIES; 432, STATE SURPLUS, 5000.00, VEHICLE; 433, WEST, TIM, 2860.00, SPLY; 434, HISLE BROS. INC., 970.00, PARTS; 435, WARREN CAT, 254.55, PARTS; 436, MIDWEST DRUG, 90.00, REMITTANCE; 437, O G & E, 70.65, UTILITIES; 438, ROFF PUBLIC WORKS AUTHORITY, 30.44, UTILITIES; 439, STONEWALL PUBLIC WORKS AUTH., 118.60, UTILITIES; HIGHWAY-ST: 13, ERGON ASPHALTAND EMULSIONS, 8928.43, ROAD MATERIAL; 14, CUMMIN S CONSTRUCTION, 7022.57, ROAD MATERIAL; 15, CUMMIN S CONSTRUCTION, 7766.09, ROAD MATERIAL; 16, CINTAS CORPORATION LOC 618, 594.73, SPLY; Jail-ST-OLD: 72, TURN KEY HEALTH CLINICS LLC, 12981.25, SPLY; Resale: 66, RENAISSANCE HOTEL, 186.00, HOTEL; 67, CHANEY LAWN CARE & LAND SCAPING, 75.00, MOWING; 68, CHANEY LAWN CARE & LAND SCAPING, 75.00, MOWING; 69, CHANEY LAWN CARE & LAND SCAPING, 75.00, MOWING; 70, CHANEY LAWN CARE & LAND SCAPING, 75.00, MOWING; 71, CHANEY LAWN CARE & LAND SCAPING, 100.00, MOWING; 72, CHANEY LAWN CARE & LAND SCAPING, 100.00, MOWING; 73, CHANEY LAWN CARE & LAND SCAPING, 75.00, MOWING; RM&P: 25, CANON FINANCIAL SERVICES INC, 212.86, LEASE; Rural Fire-ST: 72, AUTO CHLOR, 187.45, SERVICE; 73, FARRWEST, 3803.55, SPLY; 74, SHARP TESTING SERVICES, INC., 1486.75, INSPECTION; 75, P E C, 46.95, UTILITIES; 76, JIM HASKINS MECHANICAL, 1750.00, HEAT & AIR; 77, ADA CITY UTILITIES, 24.30, UTILITIES; 78, A T & T, 58.50, REMITTANCE; 79, P E C, 98.29, UTILITIES; 80, B & S SANITATION, 23.00, REMITTANCE; 81, P E C, 41.86, UTILITIES; 82, RURAL WATER DIST # 9, 17.50, REMITTANCE; 83, RURAL WATER DIST # 9, 25.00, REMITTANCE; 84, P E C, 39.34, UTILITIES; Senior Citizen Trust: 97, ADA TIRE CENTER INC, 125.00, TIRES; 98, RSI COMMUNICATIONS, 150.00, RENT; 99, STAPLES, 110.96, OFFICE SUPPLY; SH Svc Fee: 67, YOUNG, TODD ONEAL, 295.00, TRAVEL; 68, HOLIDAY INN EXPRESS, 475.00, HOTEL; 69, ADA TIRE CENTER INC, 125.00, TIRES; 70, ADA VETERINARY CLINIC, 265.00, SERVICE; 71, WOLFGANG CANINE SERVICES, 2456.32, SPLY; Use-ST: 126, ADA TRUCK PARTS, 155.05, SPLY; 127, DIRECT DISCOUNT TIRE, 362.94, TIRES; 128, BUMPER TO BUMPER, 469.56, PARTS; 129, FITTSTONE INC, 1610.64, ROAD MATERIAL; 130, MEAD LUMBER DO-IT CENTER, 49.88, SPLY; 131, JONES EQUIPMENT CO, 1038.94, REPAIR; 132, SHAW MACHINE, 540.71, REPAIR; 133, WARREN CAT, 1046.94, SPLY;”
Approved September 2018 monthly reports:
Sheriff
Request for Approval of Allocation of Alcoholic Beverage Tax
County Clerk
Health Department
Assessor
Election Board
Approved October 2018 monthly appropriations: HIGHWAY ............................... $459,103.09 SR CIT TRANS........................... $5,990.75 RESALE PROPERTY................$13,501.81 LAW LIBRARY ............................ $2,152.64 VISUAL INSPECTION..............................$- MORTGAGE TAX CERT ............... $490.00 COUNTY CLERK LIEN FEES$372.00 AGRI-PLEX.............................. $10,837.17 VICTIM RIGHTS......................................$- PREVENTIVE CHILD ABUSE................. $- COURT CLERK TRUST.......................... $- DRUG COURT SENTENCING ................$- 911...........................................................$- PRESERVATION FEES.............. $3,660.00 REAP.......................................................$- COURT CLERK REVOLVING.... $4,829.80 JUVENILE DRUG COURT ........................$ FLOOD PLAIN MANAGEMENT.................. $250.00 ASSESSORS REVOLVING........... $200.00 LODGING TAX......................... $39,176.60 SALES TAX PROCEEDS$115,167.97 EMER MANAGEMENT.............. $3,840.00 DEPT. OF ENVIRONL QUALI..................$- HAZMAT PLANNING GRANT..................$- CO REWARD FUND..................... $100.00 PO. CO. EDU. FACILITY AUTHORITY....$- JAIL-ST-NEW........................... $55,032.72 EMS/AMB-ST-NEW.................$36,321.59 HIGHWAY-ST-NEW................ $97,958.25 911-ST-NEW........................... $30,818.33 SAFETY USE TAX................................. $- COMMISSARY ......................... $5,646.04 SHERIFF FEES...................... $48,778.85 CDBG.................................................... $- HEALTH DEPARTMENT............... $30.00 EXCESS RESALE................................. $- COUNTY USE TAX.................................$ FIRE TAX................................ $69,708.12 CO. FIRE USE TAX................ $55,347.78 PERMIT FEES....................................... $- TAX REFUND........................................ $- CBRI....................................... $27,371.52 ETR-PROJECT..................................... $- TOTALS............................. $1,086,685.03
Motion by Starns, second by Davis, to approve September 2018 monthly minutes for publication. Starns and Davis aye.
New business:
Sheriff John Christian reported there are broken cameras in the Courthouse, and that he will acquire quotes for new ones.
Any business still pending:
Starns and Davis would like to recommend accepting the request to waive the penalty and interest to Manesh Patel dba Economy Inn. Mr. Manesh Patel doing business as Economy Inn in Ada claimed he was not aware of the County’s 5% lodging tax and failed to file or pay from October 2006 to current. As soon as this mistake was discovered, Mr. Patel paid all of the tax due in the amount of $144,397.00. He has asked for the penalty and interest in the amount of $137,459.25 to be waived since he did not know about it.
Motion by Starns, second by Davis, to adjourn. Starns and Davis aye.
October 15, 2018
The Board of Pontotoc County Commissioners met for a regular scheduled meeting in which the time, place, and agenda were duly posted on October 11, 2018 at 301 S. Broadway, Ada, Oklahoma. Gary Starns, Danny Davis, Justin Roberts, and Tammy Brown were present for the meeting.
The following guests attended: Chris McGill, Cathleen Branscum, Debbie Byrd, Paula Hall, Chad Letellier, Shelley Snider, Karen Dunnigan, Wellon Poe, and John Christian.
Motion by Starns, second by Roberts, to approve October 1, 2018 meeting minutes, and with corrections to typing error October 8, 2018 meeting minutes. All aye.
Discussion regarding Resolution #19-18, intergovernmental service agreement between Pontotoc County and the City of Ada regarding the detention and care of persons arrested and taken into custody by City law enforcement officers. Starns stated the issues with the agreement should have been discussed before the tax was passed. Frank Stout with the City of Ada had made changes and District Attorney, Paul Smith, had agreed and accepted said changes by signing agreement. No action.
Motion by Roberts, second by Starns, to approve Resolution #19-26, Memorandum of Understanding between Pontotoc County and the City of Ada for Edward Byrne Memorial Justice Grant. All aye.
Motion by Davis, second by Starns, to approve Resolution #19-28, District #2 declaring surplus of equipment:
62-2-304-16 2009 John Deere Tractor serial #LV5101E160635
62-2-621-01 2002 Manitowoc Ice Maker serial #010621947
All aye.
Motion by Davis, second by Starns, to approve Proclamation declaring October as Domestic Violence Awareness Month and October 19, 2018 as;
“Wear Purple Day” and a Domestic Violence Candlelight Vigil at 6:00 PM
All aye.
Motion by Starns, second by Roberts, to approve the following FY 2017-2018 juvenile detention care/transportation agreement:
Sequoyah Enterprises/Muskogee Juvenile Detention Center $26.00 per/day
All aye.
Motion by Roberts, second by Starns, to approve the following utility crossing application for permit:
Landrum LLC TDS Telecom fiber optic phone line CR1720 and HWY 99-District #3
All aye.
Motion by Davis, second by Starns, to approve the following utility crossing application for permit:
Gene McCurdy water line Pickett Center-District #2
All aye.
Agri-Plex business:
JR Grissom, Agri-Plex Manager, reported the sheet iron project will be finished as of October 15, 2018, and also stated he is getting specifications ready to bid out the kitchen remodel project.
Approved claims:
W#74 Ada News 1220-1-0600-2005 $3,918.77
W#75 Cable One1220-1-0600-2005 $142.44
Approved transfers:
0001-6-0800-1110 to 0001-6-0800-1222 $1,000.00
1226-2-0400-4110 to 1226-2-0400-4110 $805.00
Approved blanket purchase orders:
HWY 1902-1903
USE ST 1904-1906
General 1907-1909
SH SV Fee 1910-1915
Donations 1916-1922
Rural Fire 1923-1943
Approved purchase orders for payment: SHERIFF FEES: 587, QUALITY CUSTOM UPFITTERS, 12393.14, SPLY; 588, QUALITY CUSTOM UPFITTERS, 12393.14, SPLY; 2018-2019 Donations: 60, CABLE ONE, 294.80, INTERNET; 61, CULLIGAN, 334.82, SPLY; 62, NICKERSON PLUMBING, 232.06, SPLY; 63, TERRY S PEST CONTROL, 65.00, SERVICE; Emergency Mgmt: 33, SPRINT COMMUNICATIONS COMPANY LP, 37.99, UTILITIES; Fair Board: 78, ADA CITY UTILITIES, 347.06, UTILITIES; 79, CABLE ONE, 80.24, INTERNET; 80, CENTERPOINT ENERGY - ARKLA, 262.18, UTILITIES; 81, HISLE BROS. INC., 272.46, SPLY; 82, HOOTEN OIL CO., 1304.82, FUEL; 83, MATERIAL HANDLING SOLUTIONS LLC, 938.15, SPLY; 84, TERRY S PEST CONTROL, 60.00, SERVICE; General: 438, VERSATILE NETWORKS, 3472.00, TECH SUPPORT; 439, BYRD, DEBBIE L., 95.70, TRAVEL; 440, MAILFINANCE, 77.17, REMITTANCE; 441, OWENS, JAMES M, 192.39, TRAVEL; 442, RHODES, FREDDIE E, 213.64, TRAVEL; 443, A C C O, 35.00, REGISTRATION; 444, A C C O, 95.00, REGISTRATION; 445, STAPLES, 1.49, OFFICE SUPPLY; 446, ADA CITY UTILITIES, 593.90, UTILITIES; 447, ADA CITY UTILITIES, 60.75, UTILITIES; 448, ADA CITY UTILITIES, 358.03, UTILITIES; 449, ADA PAPER COMPANY, 137.59, JANITORIAL; 450, CENTERPOINT ENERGY - ARKLA, 24.65, UTILITIES; 451, BRANSCUM, CATHLEEN, 70.74, TRAVEL; 452, CABLE ONE, 78.73, INTERNET; Health: 81, M & M OUTDOOR MAINTENANCE, 1560.00, SPLY; 82, PITNEY BOWES INC, 1500.00, POSTAGE; 83, SUPPLY WORKS, 355.00, SPLY; 84, URGENT CARE, 50.00, SPLY; Highway: 440, A C C O, 70.00, REGISTRATION; 441, A C C O, 95.00, REGISTRATION; 442, B & S SANITATION, 46.00, UTILITIES; 443, RSI COMMUNICATIONS, 75.00, LEASE; 444, BATTERY CENTER, 109.95, PARTS; 445, COLEMAN EQUIPMENT, 1358.44, SPLY; 446, HISLE BROS. INC., 10399.03, REPAIR; 447, RSI COMMUNICATIONS, 86.85, SERVICE; 448, WAL MART COMMUNITY BRC, 195.52, OFFICE SUPPLY; 449, WYCHE QUARRY, 1125.00, ROAD MATERIAL; 450, WYCHE QUARRY, 1875.00, ROAD MATERIAL; 451, ADAY, CAROLYN, 990.00, SPLY; 452, B & S SANITATION, 49.00, UTILITIES; 453, CULLIGAN, 45.00, SPLY; 454, P E C, 487.78, UTILITIES; 455, RSI COMMUNICATIONS, 75.00, LEASE; 456, SEAL MASTERS INC, 1265.58, ROAD MATERIAL; 457, SHERRELL STEEL L.L.C, 112.60, PARTS; 458, STAPLES, 53.85, OFFICE SUPPLY; 459, T & W TIRE, 46.00, TIRES; 460, WARREN CAT, 136.18, SPLY; 461, WARREN CAT, 45.47, PARTS; 462, B & S SANITATION, 45.00, UTILITIES; 463, RSI COMMUNICATIONS, 75.00, LEASE; 464, RAILROAD YARD, INC., 26313.75, MATERIAL; HIGHWAY-ST: 17, ERGON ASPHALTAND EMULSIONS, 8717.27, ROAD MATERIAL; 18, ERGON ASPHALT AND EMULSIONS, 8807.52, ROAD MATERIAL; 19, HOOTEN OIL CO., 3870.13, FUEL; 20, O REILLYAUTOMOTIVE, INC., 37.50, SPLY; 21, SOUTHERN OKLATRUCK REPAIR INC, 190.19, SPLY; Jail-ST-OLD: 73, ADA CITY UTILITIES, 4347.28, UTILITIES; Resale: 74, ADA NEWS, 3918.77, PUBLICATION; 75, CABLE ONE, 142.44, INTERNET; Rural Fire-ST: 85, B & S SANITATION, 23.00, REMITTANCE; SH Commissary: 5, TIGER COMMISSARY SERVICES, 4745.75, SPLY; SH Svc Fee: 72, ADA FORD LINCOLN MERCURY, 1673.86, SPLY; 73, CABLE ONE, 132.49, INTERNET; 74, COMDATA, 6188.39, SPLY; 75, SHIPMAN COMMUNICATIONS, 1627.10, LAW ENFORCEMENT SUPPLY; 76, SUPER LUBE, 291.56, SPLY; Use-ST: 134, BERT S SUPPLY, 490.00, PARTS; 135, CINTAS CORPORATION LOC 618, 342.92, UNIFORMS/MATS; 136, CIRCLE A PROPANE, 28.00, PROPANE; 137, DAVIS FLEET PARTS, 250.09, PARTS; 138, DOUBLE D AUTOMOTIVE, 922.64, REPAIR; 139, FITTSTONE INC, 2627.78, ROAD MATERIAL; 140, FITTSTONE INC, 3976.07, ROAD MATERIAL; 141, HOOTEN OIL CO., 1707.48, FUEL; 142, HOOTEN OIL CO., 1842.56, FUEL; 143, HOOTEN OIL CO., 6399.69, SPLY; 144, MARTIN MARIETTA MATERIALS INC, 1527.25, ROAD MATERIAL; 145, O REILLY AUTOMOTIVE, INC., 482.43, PARTS; 146, O REILLY AUTOMOTIVE, INC., 311.73, SPLY; 147, WYCHE QUARRY, 490.00, SPLY; 148, WYCHE QUARRY, 425.00, ROAD MATERIAL;”
Approved 2018 monthly reports:
Treasurer-August and September
Discussion regarding Quarterly Meeting for Pontotoc County personnel:
Chad Letellier, Emergency Management Director, stated he will make changes to the Safety Plan for Pontotoc County.
Cathleen Branscum, Election Board Secretary, reported that November 1st and November 2nd is early voting.
Justin Roberts, BOCC Chairman, stated:
There are some changes that need to be worked on and changed in the Pontotoc County handbook.
Courthouse closings-County offices work well together to cooperate and meet the needs of the situation and citizens of the county.
Key fobs for County personnel will be replaced when they no longer work and are needed.
The District Attorney’s office will be having their flooding repairs done November 9-17, so events at the office need to be limited in order to complete said repairs. In addition, Judge Steve Kessinger will be working with Armada for repairs in his office as well.
Motion by Starns, second by Davis, to enter into Executive Session pursuant to 25 O.S., Section 307.B.1.4 to discuss pending litigation and upcoming court mandated settlement conference, in Kim Grizzle and Twila Grizzle, as co-personal representatives of the estate of Malinda Yvonne Lindley, deceased, v. Sheriff John Christian, Pontotoc County Justice Center, et al, Case No. CIV-16-254-SPS with counsel. All aye.
Discussion regarding Executive Session pursuant to 25 O.S., Section 307.B.1.4 to discuss pending litigation and upcoming court mandated settlement conference, in Kim Grizzle and Twila Grizzle, as co-personal representatives of the estate of Malinda Yvonne Lindley, deceased, v. Sheriff John Christian, Pontotoc County Justice Center, et al, Case No. CIV-16-254-SPS, with counsel.
Motion by Starns, second by Davis, to adjourn Executive Session and reconvene in Open Session. All aye.
Motion by Starns, second by Davis, to approve to have on the agenda on October 29th to enter into Executive Session by teleconference with legal counsel regarding pending litigation and upcoming court mandated settlement conference, in Kim Grizzle and Twila Grizzle, as co-personal representatives of the estate of Malinda Yvonne Lindley, deceased, v. Sheriff John Christian, Pontotoc County Justice Center, et al, Case No. CIV-16-254-SPS. All aye.
Motion by Roberts, second by Starns, to adjourn.
October 22, 2018
The Board of Pontotoc County Commissioners met for a regular scheduled meeting in which the time, place, and agenda were duly posted on October 18, 2018 at 301 S. Broadway, Ada, Oklahoma. Gary Starns, Danny Davis, Justin Roberts, and Tammy Brown were present for the meeting.
The following guests attended: JR Grissom, Chad Letellier, Frank Stout, Chris McGill, and Sam Smith.
Motion by Starns, second by Davis, to approve Resolution #19-18, intergovernmental service agreement between Pontotoc County and the City of Ada regarding the detention and care of persons arrested and taken into custody by City law enforcement officers. All aye.
Motion by Roberts, second by Starns, to approve Resolution #19-29, Agri-Plex declaring surplus:
62-AP-439-01 Dewalt Pressure Washer model #RSV-46
62-AP-439-02 Dewalt Pressure Washer serial #OPLO3835-74849
All aye.
Motion by Davis, second by Starns, to approve Resolution #19-30, District #2 disposing of equipment:
62-2-621-01 2002 Manitowoc Ice-Maker serial #010621947
Item no longer worked and was junked.
All aye.
Motion by Starns, second by Davis, to approve Resolution #19-31, District #2 disposing of equipment:
62-2-304-16 2009 John Deere Tractor serial #LV5101E160635
Item was sold to P&K Equipment for $20,000.00.
All aye.
Motion by Starns, second by Roberts, to approve Allen VFD Fire Tax Purchase Request:
Tony’s Auto batteries $312.00 All aye.
Motion by Starns, second by Roberts, to approve Allen VFD Fire Tax Purchase Request:
Sign Source decals for truck $672.00
All aye.
Motion by Roberts, second by Davis, to approve CAR Fire Tax Purchase Request: Latta Truck & Travel fuel $1,000.00 All aye.
Approved claims:
W#76 OESC
1220-1-0600-1110 $79.92
W#77US Postmaster 1220-1-0600-2005 $225.00
W#78PitneyBowes 1220-1-0600-2005 $8,500.00
W#18OESC
7201-1-1400-1110 $15.66
W#19 JP Cooke
7201-1-1400-2005 $1,133.85
Approved blanket purchase orders:
Highway.....................................2013-2020 USE ST......................................2021-2024 General................................................2025 Fair Board............................................2026 SH SV Fee................................. 2027-2030 Donation....................................2031-2036 Public Health............................. 2037-2052 Rural Fire.............................................2058
Approved purchase orders for payment: Crt Clk Revolving: 18, OESC, 15.66, UNEMP PREM; 19, J P COOKE CO, 1133.85, OFFICE SUPPLY; Donations: 64, BROWN S PHARMACY & GIFTS, 8.00, SPLY; 65, CINTAS CORPORATION LOC 618, 41.88, UNIFORMS/MATS; 66, SSM HEALTH ST ANTHONY S, 42344.06, SERVICE; Fair Board: 85, CONTRACTORS SUPPLY CO, 883.75, EQUIP;
General: 453, CABLE ONE, 133.45, INTERNET; 454, OESC, 431.60, UNEMP PREM; 455, CABLE ONE, 81.20, INTERNET; 456, J J KELLER & ASSOCIATES INC, 119.05, SPLY; 457, MILLER OFFICE, 51.72, CONTRACT; 458, BYRD, DEBBIE L., 98.54, TRAVEL; 459, O S U COOP EXTENSION SERV, 8586.00, REMITTANCE; 460, FLANARY, LACEE NICOLE, 66.49, TRAVEL; 461, DUNNIGAN, KAREN L, 132.98, TRAVEL; 462, MILLER OFFICE, 40.13, REMITTANCE; Health: 85, HANSEN, AUDREY ROBIN, 32.71, TRAVEL; 86, WELCH, STACI, 76.97, TRAVEL; 87, ADA CITY UTILITIES, 207.26, UTILITIES; 88, AVAYA COMMUNICATIONS, 620.22, SPLY; 89, CABLE ONE, 58.80, INTERNET; 90, CROWELL LOCK & SAFE, 27.44, SPLY; 91, LOCKE SUPPLY, 247.45, JANITORIAL; 92, MCGEHEE ELECTRIC, 472.00, SERVICE; 93, O G & E, 1977.63, UTILITIES; 94, QUILL CORP., 475.71, OFFICE SUPPLY; 95, TERRY S PEST CONTROL, 44.00, UTILITIES; 96, WAL MART COMMUNITY BRC, 47.50, SPLY; Highway: 465, OESC, 359.83, UNEMP PREM; 466, ERGON ASPHALT AND EMULSIONS, 2128.61, ROAD MATERIAL; 467, HOOTEN OIL CO., 4163.99, FUEL; 468, M H C KENWORTH, 72.94, PARTS; 469, NAPA OF ADA, 394.72, PARTS; 470, TOTAL SIR LLC, 34.50, REMITTANCE; 471, OK DEPT OF TRANSPORTATION, 1207.18, LEASE; 472, OK DEPT OF TRANSPORTATION, 1207.18, LEASE; 473, VISION BANK, 1095.21, LEASE; 474, A C C O, 95.00, REGISTRATION; 475, OESC, 528.48, UNEMP PREM; 476, BRUCKNER TRUCK SALES INC, 300.20, PARTS; 477, BUMPER TO BUMPER, 368.29, PARTS; 478, DUB ROSS COMPANY, 3004.00, ROAD MATERIAL; 479, CATERPILLAR FINANCIAL SERV, 2004.34, LEASE; 480, CATERPILLAR FINANCIAL SERV, 2001.36, LEASE; 481, VISION BANK, 5552.93, LEASE; 482, OK DEPT OF TRANSPORTATION, 1156.30, LEASE; 483, BOUDREAU, PATRICK EUGENE, 137.50, TRAVEL; 484, WALKER, GREGORY MARK, 137.50, TRAVEL; 485, HARD ROCK HOTEL, 591.48, HOTEL; 486, A C C O, 95.00, REGISTRATION; 487, A C C O, 35.00, REGISTRATION; 488, OESC, 397.03, UNEMP PREM; 489, ADVANCED WARNINGS, 22944.60, SPLY; 490, BETTER BARNS, 3272.80, MATERIAL; 491, CENTERPOINT ENERGY - ARKLA, 38.05, UTILITIES; 492, CUTTER EQUIPMENT LLC, 6000.00, ROAD MATERIAL; 493, O G & E, 310.64, UTILITIES; 494, WYCHE QUARRY, 595.00, SPLY; 495, VISION BANK, 8639.06, LEASE; HIGHWAY-ST: 22, BUMPER TO BUMPER, 471.99, PARTS; 23, DOLESE BROS, 1936.07, ROAD MATERIAL; 24, DOLESE BROS, 815.67, ROAD MATERIAL; 25, HOOTEN OIL CO., 5215.33, FUEL; JAIL-ST-NEW: 48, OESC, 567.19, UNEMP PREM; Jail-ST-OLD: 74, OESC, 294.31, UNEMP PREM; Lodging-ST: 39, OESC, 166.13, UNEMP PREM; 40, CLABORN METAL BUILDING, 22000.00, SERVICE; Resale: 76, OESC, 79.92, UNEMP PREM; 77, U S POSTMASTER, 225.00, POSTAGE; 78, PITNEY BOWES, 8500.00, POSTAGE; RM&P: 26, OESC, 5.00, UNEMP PREM; Rural Fire-ST: 86, LATTA TRUCK & TRAVEL, 957.98, FUEL; 87, WELCH STATE BANK, 2225.19, LEASE; 88, WELCH STATE BANK, 551.25, LEASE; 89, CASCO INDUSTRIES INCORPORATED, 12136.00, SPLY; 90, O G & E, 39.46, UTILITIES; 91, A T & T, 58.55, UTILITIES; 92, PICKETT COUNTRY STORE, 146.39, SPLY; Senior Citizen Trust: 100, OESC, 193.99, UNEMP PREM; 101, A T & T, 295.83, UTILITIES; 102, ADA CITY UTILITIES, 89.25, UTILITIES; 103, ADATIRE CENTER INC, 15.00, REPAIR; 104, B & S SANITATION, 49.00, UTILITIES; 105, LATTA TRUCK & TRAVEL, 156.48, FUEL; 106, O G & E, 280.22, UTILITIES; 107, O REILLY AUTOMOTIVE, INC., 30.94, PARTS; SH Svc Fee: 77, OESC, 35.93, UNEMP PREM; Use-ST: 149, OESC, 70.89, UNEMP PREM; 150, OK TAX COMMISSION, 31.50, TAG; 151, DOLESE BROS, 5134.27, ROAD MATERIAL; 152, DOLESE BROS, 1751.16, ROAD MATERIAL; 153, TOTAL SIR LLC, 34.50, SERVICE; 154,ADATRUCK PARTS, 151.45, PARTS; 155, SOUTHERN OKLA TRUCK REPAIR INC, 454.80, PARTS; 156, TRIPLE B SERVICES LLC, 1160.00, REPAIR; 157, WYCHE QUARRY, 340.00, SPLY;”
Approved September 2018 monthly reports:
Treasurer
Sheriff
New business:
Roberts presented an estimate of $7,858.36 from Armada for cleaning the air ducts on the second and third floors of the Courthouse.
Any business still pending:
Chad Letellier with Emergency Management and Sam Smith stated there are ten members that have agreed to be on the Search and Rescue Team and have completed eighty hours of training and passed both required tests.
Chris McGill informed the BOCC that Mercy Hospital is hiring additional employees for EMS since they are now covering additional areas in Stratford.
Motion by Roberts, second by Starns, to adjourn. All aye.
October 29, 2018
The Board of Pontotoc County Commissioners met for a regular scheduled meeting in which the time, place, and agenda were duly posted on October 25, 2018 at 301 S. Broadway, Ada, Oklahoma. Gary Starns, Danny Davis, Justin Roberts, and Tammy Brown were present for the meeting.
The following guests attended: JR Grissom, Mark Downey, Chris McGill, Shelley Snider, Chad Letellier, and Johnny Roe.
Motion by Starns, second by Davis, to approve October 22, 2018 meeting minutes. All aye.
Opened bid #7, six month bid on various items for road maintenance, construction, and asphalt recycling (January 1, 2019 – June 30, 2019). Motion by Davis, second by Starns, to accept all bids submitted, except the following:
Oklahoma Aztec signature on Invitation to Bid did not have a notary seal
The Board will award bids once six month bid tabulations are compiled. All aye.
Motion by Roberts, second by Starns, to approve Resolution #19-32, Agri-Plex disposing of equipment:
62-AP-439-01 Dewalt Pressure Washer
62-AP-439-02 Dewalt Pressure Washer serial #OPLO3835-74849
Both items were junked.
All aye.
Motion by Starns, second by Roberts, to approve the following requisitioning and receiving officers for the Pontotoc County Health Department to be effective October 2, 2018:
Requisitioning Glenna McElhany and Melinda Spohn
Receiving Becky Davidson and Jacqueline Reed
All aye.
Motion by Starns, second by Roberts, to approve the following utility crossing application for permit:
Gene McCurdy water line C R 1555 & CR 3560-District #1
All aye.
Pontotoc County Tourism Association:
There is a meeting scheduled today at 1:30 PM in the Commissioners’ office.
Motion by Roberts, second by Davis, to approve the following FY 2018-2019 compliance documents for Pickett VFD:
List of Annual Meeting Dates for 2019
All aye.
Motion by Davis, second by Starns, to approve amendment to Pickett VFD Fire Tax Purchase Request:
Chief Fire & Safety from $4,837.00 to $5,300.00
All aye.
Motion by Starns, second by Roberts, to approve Lula VFD Fire Tax Purchase Request:
DavidBlessing remove old fencing and add new $1,450.00
Staples computer equipment
$1,069.96
All aye.
Motion by Starns, second by Roberts, to approve Fitzhugh VFD Fire Tax Purchase Request:
Casco Industries bunker wildland gear $6,032.50
All aye.
Motion by Davis, second by Starns, to approve payment to Mercy Hospital in the amount of $75,000.00 for October 1, 2018 to December 31, 2018. All aye.
Approved claims:
W#79 Office Depot 1220-1-0600-2005 $137.35
W#80 Office Depot 1200-1-0600-2005 $257.27
W#81 Neopost 1220-1-0600-2005 $1,057.50
W#82 Chaney Lawn
1220-1-0600-2005 $100.00
W#83 Chaney Lawn
1220-1-0600-2005 $75.00
W#84 Chaney Lawn
1220-1-0600-2005 $100.00
W#85 Chaney Lawn 1220-1-0600-2005 $75.00
W#86 Chaney Lawn 1220-1-0600-2005 $75.00
W#87 Chaney Lawn
1220-1-0600-2005 $75.00
Approved blanket purchase orders:
Highway ST 2116-2118
USE ST 2119-2121
Highway 2122-2133
General 2134-2143
SH SV Fee 2144-2147
Donations 2148-2151
Approved purchase orders for payment: HIGHWAY: 2011, CUMMIN S CONSTRUCTION, 87688.81, SPLY; 2012, SEAL MASTERS INC, 4500.00, SPLY; 2013, SEAL MASTERS INC, 15750.00, SPLY; 2018-2019 Donations: 67, APPLE MARKET, 602.70, SPLY; 68, CUMMINS SOUTHERN PLAINS, 235.99, SPLY; 69, HEART J DESIGN, 50.00, UNIFORMS/MATS; 70, HOSPITALIST MEDICINE PHYSICIANS OF TEXAS PLLC, 639.43, SERVICE; 71, SSM HEALTH ST ANTHONY S, 39494.58, SERVICE; Emergency Mgmt: 35, A T & T SERVICES INC, 65.37, PHONE; 36, CABLE ONE, 201.40, INTERNET; Fair Board: 86, KIMBERLYN D TEACHEY, 200.00, SERVICE; 87, AT & T SERVICES INC, 126.94, PHONE; 88, O G & E, 56.89, UTILITIES; 89, O G & E, 3912.43, UTILITIES; 90, U S ALERT LLC, 35.99, SERVICE; General: 463, A T & T SERVICES INC, 188.18, PHONE; 464, A T & T SERVICES INC, 82.10, PHONE; 465, A T & T SERVICES INC, 95.99, PHONE; 466, AT & T SERVICES INC, 87.74, PHONE; 467, AT & T SERVICES INC, 86.18, PHONE; 468, AT & T SERVICES INC, 2061.62, PHONE; 469, CROWELL LOCK & SAFE, 250.00, SPLY; 470, IMPRIMATUR PRESS, 147.50, SPLY; 471, AT & T, 164.83, UTILITIES; 472, CABLE ONE, 80.24, INTERNET; 473, CENTERPOINT ENERGY - ARKLA, 328.90, UTILITIES; 474, OK DEPT OF LABOR, 225.00, INSPECTION; 475, O G & E, 438.77, UTILITIES; 476, WAL MART COMMUNITY BRC, 68.74, SPLY; 477, OFFICE DEPOT, 50.00, OFFICE SUPPLY; Health: 97, A T & T, 1279.34, UTILITIES; 98, CENTERPOINT ENERGY - ARKLA, 99.64, UTILITIES; 99, QUILL CORP., 496.88, OFFICE SUPPLY; Highway: 496, STARNS, GARY, 112.27, TRAVEL; 497, A T & T SERVICES INC, 227.76, PHONE; 498, DIRECT DISCOUNT TIRE, 1621.60, SPLY; 499, O T A PIKEPASS CTR-GOVT ACCT, 17.60, PIKEPASS; 500, U S CELLULAR, 213.98, UTILITIES; 501, WYCHE QUARRY, 1500.00, ROAD MATERIAL; 502, A T & T SERVICES INC, 69.19, PHONE; 503, BRUCKNER TRUCK SALES INC, 57.14, PARTS; 504, DOLESE BROS, 1457.84, ROAD MATERIAL; 505, HOOTEN OIL CO., 5166.48, FUEL; 506, MEAD LUMBER DO-IT CENTER, 20.57, SPLY; 507, OK TAX COMMISSION, 30.00, TAG; 508, P & K EQUIPMENT, 139.88, SPLY; 509, STAPLES, 181.88, SPLY; 510, U S CELLULAR, 150.35, UTILITIES; 511, WARREN CAT, 254.55, SPLY; 512, DEERE & COMPANY, 32974.00, MOWING; 513, A T & T, 61.35, UTILITIES; 514, ERGON ASPHALT AND EMULSIONS, 332.50, ROAD MATERIAL; 515, FITTSTONE INC, 9917.43, ROAD MATERIAL; 516, O T A PIKEPASS CTR-GOVT ACCT, 57.80, REMITTANCE; 517, SHERRELL STEEL L.L.C, 444.60, SPLY; 518, SHERRELL STEEL L.L.C, 899.00, ROAD MATERIAL; 519, T D S TELECOM, 147.71, UTILITIES; 520, U S CELLULAR, 154.66, UTILITIES; 521, WARREN CAT, 1128.83, SPLY; HIGHWAY-ST: 26, DUB ROSS COMPANY, 1542.80, PARTS; Jail-ST-OLD: 75, PONTOTOC COUNTY PUBLIC FACILITIES AUTHORITY, 48917.97, REMITTANCE; 76, CENTERPOINT ENERGY - ARKLA, 747.16, UTILITIES; 77, O G & E, 3938.52, UTILITIES; ML Fee: 11, A T & T SERVICES INC, 122.73, PHONE; 12, MURPHY, SHAWNA KAY, 122.58, TRAVEL; 13, STARNS, KAREN S, 122.58, TRAVEL; 14, COMPTON, KERESSAANN, 55.00, TRAVEL; 15, BROWN, TAMMY, 55.00, TRAVEL; 16, SNIDER, SHELLEY LUEREAN, 55.00, TRAVEL; 17, BOLIN, BRENDA JO, 122.58, TRAVEL; Resale: 79, OFFICE DEPOT, 137.35, OFFICE SUPPLY; 80, OFFICE DEPOT, 257.27, OFFICE SUPPLY; 81, NEOPOST USA, 1057.50, REMITTANCE; 82, CHANEY LAWN CARE & LAND SCAPING, 100.00, MOWING; 83, CHANEY LAWN CARE & LAND SCAPING, 75.00, MOWING; 84, CHANEY LAWN CARE & LAND SCAPING, 100.00, MOWING; 85, CHANEY LAWN CARE & LAND SCAPING, 75.00, MOWING; 86, CHANEY LAWN CARE & LAND SCAPING, 75.00, MOWING; 87, CHANEY LAWN CARE & LAND SCAPING, 75.00, MOWING; Rural Fire-ST: 93, COWARTS SMOKEHOUSE MARKET, 79.27, SPLY; 94, CHIEF FIRE & SAFETY, 3500.00, FIRE EQUIPMENT; 95, T D S TELECOM, 93.61, UTILITIES; 96, TRIPLE H CONSTRUCTION INC, 34781.00, SPLY; Senior Citizen Trust: 108, ADATIRE CENTER INC, 125.00, TIRES; 109, CENTERPOINT ENERGY - ARKLA, 25.20, UTILITIES; 110, CENTERPOINT ENERGY - ARKLA, 16.01, UTILITIES; 111, LATTA TRUCK & TRAVEL, 144.56, FUEL; 112, LATTA TRUCK & TRAVEL, 45.70, FUEL; 113, O REILLY AUTOMOTIVE, INC., 8.11, PARTS; 114, RSI COMMUNICATIONS, 150.00, REMITTANCE; 115, SUPER LUBE, 154.06, OIL CHANGE; SH Svc Fee: 78, NATIONAL ASSOC OF SCHOOL RESOURCE OFFICERS, 495.00, REGISTRATION; 79, FIVE STAR OFFICE SUPPLY 02, 1154.02, OFFICE SUPPLY; 80, RHYNES SURPLUS, 169.98, SPLY; Use-ST: 159, CINTAS CORPORATION LOC 618, 238.20, UNIFORMS/MATS; 160, ERGON ASPHALTAND EMULSIONS, 2905.31, SPLY; 161, JO CO EQUIPMENT, 2462.00, SPLY; 162, JONES EQUIPMENT CO, 85.00, PARTS; 163, OK TAX COMMISSION, 270.00, TAG; 164, RED ROCK PIT, 205.02, SPLY; 165, S & S AUTO GLASS, 225.00, REPAIR; 166, WAL MART COMMUNITY BRC, 110.29, SPLY; 167, WARREN CAT, 700.91, PARTS;”
Motion by Davis, second by Starns, to approve early payroll dates for November and December to be November 21, 2018 and December 21, 2018. All aye.
Discussion to enter into Executive Session pursuant to 25 O.S., Section 307.B.1.4 to discuss pending litigation and activity at court mandated settlement conference including settlement discussions and possible settlement, in Kim Grizzle and Twila Grizzle, as co-personal representatives of the estate of Malinda Yvonne Lindley, deceased, v. Sheriff John Christian, in his official capacity as Pontotoc County Sheriff, Case No. CIV-16-254-SPS with counsel. Counsel to appear telephonically. No action.
Discussion regarding Executive Session pursuant to 25 O.S., Section 307.B.1.4 to discuss pending litigation and activity at court mandated settlement conference including settlement discussions and possible settlement, in Kim Grizzle and Twila Grizzle, as co-personal representatives of the estate of Malinda Yvonne Lindley, deceased, v. Sheriff John Christian, in his official capacity as Pontotoc County Sheriff, Case No. CIV-16-254-SPS, with counsel. Counsel to appear telephonically. No action.
Discussion to adjourn Executive Session and reconvene in Open Session. No action.
Discussion regarding vote on actions related to pending litigation and activity at court mandated settlement conference including entering into possible monetary settlement, in Kim Grizzle and Twila Grizzle, as co-personal representatives of the estate of Malinda Yvonne Lindley, deceased,
v. Sheriff John Christian, in his official capacity as Pontotoc County Sheriff, Case No. CIV-16-254-SPS, with counsel. Counsel to appear telephonically. Motion by Starns, second by Davis, to allow Roberts to act as a representative for Pontotoc County in case #CIV-16-254-SPS, with counsel. All aye.
New business not foreseen to this agenda:
Commissioner Roberts has met the preliminary requirements for possible reimbursement based upon a 75% State and 25% applicant share for the September 21, 2018 storms.
Millie Vance has identified in an email that the CDBG Grant can no longer be divided between the three districts, but only one district at a time may apply for the whole amount.
Oklahoma Corporation Commission has implemented a new section of the PST Portal called the Facility Portal.
ThyssenKrupp Elevator submitted a repair work order for the elevator in the County Clerk’s building. Due to the elevator not being fixed correctly the first time ThyssenKrupp came, the Department of Labor has issued an out of compliance invoice. Approval to pay invoice will be put on next week’s agenda.
Business still pending:
Safety Training is scheduled for Tuesday, March 30th at the Vo-Tech.
Motion by Roberts, second by Davis, to adjourn. All aye.
The foregoing are the minutes of the Board of County Commissioners for the month of October 2018 of the County Commissioners Journal No. 15.
BOARD OF COUNTY COMMISSIONERS
PONTOTOC COUNTY, OKLAHOMA
Gary Starns, Chairman
Justin Roberts, Member
Danny Davis, Member ATTEST:
Tammy Brown
County Clerk
(Published in The Allen Advocate on November 15, 2018)